| Job Title: | Contract Administrator |
|---|---|
| Division: | Legal |
Job Description
The Contract Administrator position requires a minimum of 3 years’ experience as a Contract Administrator for a leasing company or retail bank, in the area of lease or venture debt transactions, and/or with corresponding relevant experience. Reports directly to the General Counsel.
Qualifications
- Bachelor’s degree or equivalent work experience
- At least three years of experience in contract administration
- Excellent organizational skills and attention to detail
- Excellent verbal and written communication skills
- Strong interpersonal skills
- Proficient time management skills with proven ability to meet deadlines
Duties and Responsibilities
- Purpose: Manage lease and venture transactions from award through funding
- Prepare legal documents, including lease agreements, equipment schedules, corporate resolutions, and incumbency certificates, UCCs (Uniform Commercial Code), promissory notes, loan agreements, and other documents necessary to close transactions in accordance with ATEL policies and procedures
- Coordinate flow of documentation and information between vendors, lessees, lenders, and internal personnel for documentation of single investor, venture, leveraged and brokered lease transactions from award through funding
- Identify significant legal issues to be brought to the attention of the Senior Associate General Counsel, Associate General Counsel, or Assistant Vice President, Manager - Contract Administration
- Organize and prepare legal leasing and debt document files for submission for scanning onto Document Management system
- Answer questions relating to all legal documents for the department
- Represent the Legal Department at funding meetings in conjunction with Accounting Department and Executive Management
- Describe the lease transaction to the Accounting and Executive representative, including highlighting any open items not satisfied or waived and identifying any other documentation deficiencies
- Respond to Executive Management's inquiries on legal documentation issues
- Assure maintenance of lease files, handle lessee requests regarding assignments and assumptions, name changes, equipment or address changes, renewals, terminations, and expirations in conjunction with Asset Management Department
- Maintain the databases for Lease Origination, Lease Syndication and Insurance/UCC expirations
- Generate reports as required
- Conduct periodic file reviews to assure lease documentation files conform to company policies and procedures
- Follow up on resolving any documentation deficiencies which are identified in a timely manner
- Assist with corporate matters when necessary and act as Corporate Notary Public
- Plan, coordinate and complete special projects for Senior Associate General Counsel, Associate General Counsel, and Assistant Vice President, Manager - Contract Administration in a timely manner
- Identify most efficient means of accomplishing project completion, identify pitfalls or problem areas and plan accordingly
- Prepare analyses and reports regarding lease transactions as needed
Benefits
- Medical, dental, vision and life insurance
- Vacation, personal, sick leave and nine holidays
- Flexible Spending Account and Dependent Care pretax benefits
- Pretax benefits for transit and parking
- 401(k) with generous employer match
